Privacy in Public Archives: Managing Personally Identifiable Information in Special Collections

Dublin Core		PKP Metadata Items	Metadata for this Document
1.	Title	Title of document	Privacy in Public Archives: Managing Personally Identifiable Information in Special Collections
2.	Creator	Author's name, affiliation, country	Zachary G. Stein; <strong>Zachary G. Stein</strong> is the Head of Special Collections at Edith Garland Dupré Library, University of Louisiana at Lafayette. He holds a Master of Science in Library and Information Science from the University of Illinois at Urbana-Champaign and is currently pursuing his doctorate in Educational Leadership at the University of Louisiana at Lafayette. Stein’s responsibilities include developing policies, soliciting and processing collections representing the Acadiana region, and performing outreach activities for the University and Acadiana communities. Mr. Stein is a member of the American Library Association (ALA), the Louisiana Library Association (LLA), the Society of American Archivists (SAA), the Association of College and Research Libraries (ACRL), the Louisiana Archives and Manuscripts Association (LAMA), the Society of Southwest Archivists (SSA), and the Louisiana Historical Association (LHA).
3.	Subject	Discipline(s)
3.	Subject	Keyword(s)
4.	Description	Abstract	Archivists aim to make research and manuscripts accessible to the public. However, accessibility becomes tricky when donors or institutions enforce limitations. Sometimes limitations need to be enforced, especially when dealing with sensitive information such as personally identifiable information (PII), unpublished works, and student records. Redactions and restrictions may be necessary in these situations, but archives find this difficult to accomplish because of the size of the collections, results from previous accession practices, and the lack of staff and resources. The Special Collections department at Edith Garland Dupré Library, University of Louisiana at Lafayette is addressing this problem and has put forward methods to confront its backlog of PII while staying true to its accessibility mission. This article examines the challenges of handling PII in physical archival materials, the impact of More Product, Less Process (MPLP) on sensitive information, and how the Special Collections department, while using some MPLP processing methods, adopted a slightly more meticulous and efficient approach to protect privacy while still providing access.
5.	Publisher	Organizing agency, location	Assn. of College & Research Libraries, a division of theAmerican Library Association
6.	Contributor	Sponsor(s)
7.	Date	(YYYY-MM-DD)	2021-11-16
8.	Type	Status & genre	Peer-reviewed Article
8.	Type	Type
9.	Format	File format	PDF, HTML
10.	Identifier	Uniform Resource Identifier	https://rbm.acrl.org/index.php/rbm/article/view/25216
10.	Identifier	Digital Object Identifier	https://doi.org/10.5860/rbm.22.2.85
11.	Source	Title; vol., no. (year)	RBM: A Journal of Rare Books, Manuscripts, and Cultural Heritage; Vol 22, No 2 (2021): Fall
12.	Language	English=en
13.	Relation	Supp. Files
14.	Coverage	Geo-spatial location, chronological period, research sample (gender, age, etc.)
15.	Rights	Copyright and permissions	Copyright Zachary G. Stein This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.